TaskFlow — how it works

Your tasks are saved to your account and sync across devices.

Adding & organizing

• Add a task: type in the “Add a task…” box and press Add (Enter keeps the box focused so you can add several).
• ⠿ Reorder: drag a task by its grip — the other rows animate live as you move it. Works on desktop and touch.
• ▾/▸ Collapse: show/hide a task’s sub-tasks. Collapse all / Expand all toggles every task at once.
• 📌 Sandbox: pins a task or sub-task to the Sandbox at the top — a parking lot for top-of-mind items. It’s the same item, so changes sync both ways (complete it in the Sandbox → it completes below too). Pins follow your account across devices.

On each task row

• ☐ Checkbox: completes the task (moves it to Completed).
• 🚩 Flag: marks priority (red left edge). Flagging a sub-task also flags its task.
• 1. 2. 3. tasks are numbered by order · @name = who’s responsible · 0/2 = completed/total sub-tasks.
• 👥 a task you’ve shared; ↪ a task shared with you.
• × deletes the task — an Undo toast appears for a few seconds in case it was a mistake. (If a task was shared with you, × just removes it from your list.)

Task details (tap a task)

• Rename the title at the top; set Color, Responsible, and Due date.
• Notes: rich text — B/I/U, bullet & numbered lists, indent/outdent (or Tab / Shift+Tab), and text color.
• Sub-tasks: add them at the bottom (Enter adds another); tap a sub-task to give it its own notes, due date, flag, and responsible. The add box also appears on any expanded task, so you don’t need the panel open.
• Move the panel: drag the grip (or header) down to resize it to any height; double-tap the grip or use ▾ to minimize; × to close.

Sharing & updates

• Share a task: in its details, add a collaborator by username — they can fully edit the task and its sub-tasks. Remove them with ×.
• Notifications: when someone shares a task with you, or changes a shared task, a toast pops up (shared tasks auto-refresh every few seconds).

Finding & printing

• Search: matches task/sub-task text, notes, and responsible names. Due-date filter narrows by deadline.
• Completed: view/restore finished tasks. Print: a clean, low-ink sheet (task color becomes the box outline, flags shown; honors what you’ve collapsed).

Account & app

• 🌙 light/dark theme. Lock: auto-lock after inactivity (re-enter password). Log out.
• Tap your username to change your password.
• See the ⌨ Keyboard Shortcuts button at the top for shortcuts.

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